The Church Electoral Roll
What is the Electoral Roll?
The Electoral Roll is the list of names and addresses of the members of the church, ie every person who can vote at the Annual Meeting (and any special or extra church meetings).
Who can be on it?
Any lay person (ie not ordained clergy) who is baptised and over 16 years old, provided they live in the parish or have worshipped at the church regularly for at least six months. It’s possible to be on the Roll of more than one church, but in that case a choice must be made over which one church you wish to vote in.
Anyone wishing to be included on the Electoral Roll must declare that they are baptised and aged 16 or over and either:
(a) are a member of the Church of England (or of a Church in communion with the Church of England) and am a resident in the parish.
(b) are a member of the Church of England (or a Church in communion with the Church of England) and, not being resident in the parish, have habitually attended public worship in the parish during the period of six months prior to enrolment.
(c) are a member in good standing of a Church (not in communion with the Church of England) which subscribes to the doctrine of the Holy Trinity and also declare myself to be a member of the Church of England and I have habitually attended public worship in the parish during the period of six months prior to enrolment.
How often is the Roll updated?
Every six years a new Roll is prepared and those on the previous Roll are informed so that they can re-apply. If you are not resident in the parish but were on the Roll as an habitual worshipper and have been prevented by sickness or absence or other essential reason from worshipping for the past six months, you may write “would” before “have habitually attended” on the form and add “but was prevented from doing so because” and then state the reason. A new version of the Electoral Roll was created in 2013 and is updated every year. A new Roll will be prepared in 2019.
The Electoral Roll is covered by the Data Privacy Notice.
Apply to be on the Electoral Roll
If you would like to be on the Electoral Roll for Hertford St Andrew, please complete an application form. You can complete the form online
, pick up a paper form at the back of the church by the entrance or download a copy using the links below. Please return paper copies in the blue box at the back of the church. Your application will then be considered by the PCC.
If you have any queries, please contact Philippa Probert, Parish Administrator.
Download applications form
application for enrolment (word version) (pdf version)
The Diocese would like to monitor the ethnicity of the congregation. The Bishop of Bedford writes, “As a diocese we are committed to welcoming all within our churches and to celebrating our diversity. The collection of this data, which will only be used in an aggregated and anonymous way, will help us to better understand who we are as God’s family and help us in our mission”.
If you are happy to give this information please download and compete the ethnicity monitoring form.