Data Privacy Notice 

1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the ‘GDPR’).
 
2. Who are we?
The PCC of Hertford St Andrew is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.
 
3. How do we process your personal data?
The PCC of Hertford St Andrew complies with its obligations under the ‘GDPR’ by keeping personal data up-to-date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
 
We use your personal data for the following purposes: -

• To enable the church to provide a voluntary service for the benefit of the public;
• To administer membership records;
• To fundraise and promote the interests of the church;
• To manage church employees and volunteers;
• To maintain church accounts and records (including the processing of gift aid applications);
• To inform you of news, events, activities and services running at St Andrew’s;
• To inform you of news, events, activities and services at local churches or organisations with whom St Andrew’s has a connection.

• Explicit consent of the data subject so that we can keep you informed about church news, events, activities and services and process your gift aid donations and keep you informed about diocesan events;
• Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
• Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -
  - the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
  - there is no disclosure to a third party without consent.

 
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared in relation to the consent you have given.
 
6. How long do we keep your personal data?
We keep data securely in accordance with the guidance set out in the guide ‘Keep or Bin: Care of Your Parish Records’, which is available from the Church of England website.
 
Specifically, we retain gift aid declarations and associated paperwork for up to 7 years after the tax year to which they relate; we keep electoral roll data in church archives; and parish registers (baptisms, marriages, funerals) permanently (older registers are kept at County Archives).

7. Your rights and your personal data 
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

• The right to request a copy of your personal data which the PCC of Hertford St Andrew holds about you;
• The right to request that the PCC of Hertford St Andrew corrects any personal data if it is found to be inaccurate or out of date; 
• The right to withdraw or change your consent at any time [This will not affect any personal data that has already been processed prior to this point];
• The right to request your personal data is erased where it is no longer necessary for the PCC of Hertford St Andrew to retain such data [Subject to a legal requirement to retain or where erasure is impracticable];
• The right to request that the data controller provide the data subject with his/her personal data and, where possible, to transmit that data directly to another data controller (known as the right to data portability) where requested.
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request that a restriction is placed on further processing;
• The right to object (where applicable) to:
•  - Processing based on legitimate interests or the performance of a task in the public interest/exercise of official authority (including profiling);
•  - Direct marketing (including profiling); and
•  - Processing for purposes of scientific/historical research and statistics.
• The right to lodge a complaint with the Information Commissioners Office.

 
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
 
9. Contact Details
To exercise all relevant rights, queries or complaints, please in the first instance contact the Parish Administrator at The Parish Office, St Andrew’s Church, St Andrew Street, Hertford SG14 1HZ standrew.hertford@btinternet.com.
 
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.