The Church Electoral Roll

 

What is the Electoral Roll?  

The Electoral Roll is the list of names and addresses of the members of the church, ie every person who can vote at the Annual Meeting (and any special or extra church meetings).

Who can be on it?  

Any lay person (ie not ordained clergy) who is baptised and over 16 years old, provided they live in the parish or have worshipped at the church regularly for at least six months. It’s possible to be on the Roll of more than one church, but in that case a choice must be made over which one church you wish to vote in.

Anyone wishing to be included on the Electoral Roll must declare that they are baptised and aged 16 or over and either:

(a) are a member of the Church of England (or of a Church in communion with the Church of England) and am a resident in the parish.

or

(b) are a member of the Church of England (or a Church in communion with the Church of England) and, not being resident in the parish, have habitually attended public worship in the parish during the period of six months prior to enrolment.  

or

(c) are a member in good standing of a Church (not in communion with the Church of England) which subscribes to the doctrine of the Holy Trinity and also declare themselves  to be a member of the Church of England and that they  have habitually attended public worship in the parish during the period of six months prior to enrolment.

Please note: Regular attendance at Zoom services qualifies as attending public worship in the parish. 
 

What are the parish boundaries?

This map shows the boundaries for the parish of St Andrew with St Nicholas, Hertford: 

You can see this more clearly by looking at A Church Near You 

How often is the Roll updated?

The Roll is updated every year before the Annual Meeting and every six years a completely new Roll is prepared. Those who were on the previous Roll are informed so that they can re-apply. The roll will be fully updated in 2025. 

The Electoral Roll is covered by the Data Privacy Notice.

Apply to be on the Electoral Roll

If you would like to be on the Electoral Roll for Hertford St Andrew, please complete an application form. You can complete the form online, pick up a paper form at the back of the church by the entrance or download a copy using the links below. Please return paper copies to the Church Office. Your application will then be considered by the PCC.

If you have any queries, please contact Philippa Probert, Parish Administrator.  

In April 2024 there were 159 people on St Andrew's Electoral Roll. A new Roll will be prepared in 2025.

Download an application form

Application for enrolment:  (word version)    (pdf version)
 

Notes

1. The only Churches at present in communion with the Church of England are other Anglican Churches and certain foreign Churches, as listed in the Supplementary Material to the Canons (but note Rule 83(3) of the Church Representation Rules, which provides for any question as to whether a particular Church is in communion with the Church of England to be decided by the Archbishops of Canterbury and York acting jointly).
2. Membership of the electoral roll is also open to members in good standing of a Church not in communion with the Church of England which subscribes to the doctrine of the Holy Trinity where those members are also prepared to declare themselves to be members of the Church of England.
3. Every six years a new roll is prepared and those on the previous roll are informed so that they can reapply. If you are not resident in the parish but were on the roll as a habitual worshipper and have been prevented by illness or other sufficient cause from worshipping for the past six months, you should complete declaration 2B or 2C as follows –

   (a) delete the first set of words in square brackets and

   (b) at the end of the second set of words in square brackets, briefly state the reason for not having worshipped as mentioned.

4. If you have any problems with this Form, please approach the clergy or lay people responsible for the parish, who will be pleased to help you.
5.  In this Form ‘parish’ means ecclesiastical parish.
    

    Use of email addresses and other personal data



6. You do not have to provide an email address on this Form. If you do provide one, the Parochial Church Council and the electoral roll officer are entitled to use that email address to communicate with you in connection with the maintenance or revision of the Roll or the preparation of a new Roll or with elections to or membership of the Council.


7. The Church Representation Rules impose certain requirements for your name and address to be given to a third party, such as the diocesan electoral registration officer, in connection with elections to or membership of a deanery synod, diocesan synod or the House of Laity of the General Synod. If you provide an email address on this Form, it will be given to the third party along with your postal address.
8.  A third party to whom your name and address have been given under the Church Representation Rules is in certain cases required by the Rules to pass them on to another person, such as the presiding officer in a synodical election. If you provide an email address on this Form, that email address will be given to the other person along with your postal address.
9. Any person to whom your email address or other personal data is given under the Church Representation Rules is required by those Rules to hold the data securely. Furthermore, if you do provide an email address on this Form, that does not give anybody the right to use it for any purpose other than those permitted by the Rules; so it cannot, for example, be used for social matters or fund-raising.
10. The roll is published after each annual revision and after the preparation of a new roll. The published roll will include your name (as well as the name of every other person on the roll) but none of your other personal data (as defined by the Data Protection Act 2018) will be made public as a result of your inclusion on the roll.